Frequently Asked Questions
My institution will pay for the editing. How does this work?
Yes, your institution can pay for the editing. However, please keep in mind that the editing only starts when the invoice is paid completely. If you want us to start editing now but think that your institution might need some time with the payment, then simply pay yourself now and as soon as your institution transfers the payment, we will reimburse your payment.
How does the payment work?
After you submitted your manuscript to us for editing, we will evaluate it and check editor availability (among other things). If all required information has been supplied, we will issue an invoice to your supplied email address. This invoice includes the steps needed to make the payment. To pay, you can use any international debit or credit card.
How much do I have to pay?
Depending on the service you choose and the length of your text, the rate will vary. In any case, you will only pay for the exact number of words we will edit - no hidden fees and no expensive flat fees. Please check our calculator tool for a precise quote. You can do this online in just a few clicks. Just visit our pricing page and use the calculator tool.
What if I cannot pay the invoice?
In that case, please contact us as soon as possible so that we can work together to find a solution. Maybe your institution will pay for this? Please check our other related FAQs to find more information.
Will I receive a confirmation mail after my payment is processed?
Yes, PayPal will send you a confirmation email on processing your credit card payment.
Is my credit card information safe?
We do not ask or process any credit card information ourselves. The payments gateway that we are associated with is PayPal. PayPal uses the Secure Sockets Layer protocol (SSL) with an encryption key length of 128-bits (the highest level commercially available), which is why we use their services.
I have a question or added content to my paper after I received the edited version. Can the same editor check my changes again? How does this work?
What is the purpose of academic editing?
Editing professionalizes your research. In fact, no peer-reviewed publication is unedited, even the manuscripts of native speakers are edited before publication.
Academic publications have audiences, which require a specific tone of writing and the target journals often have very specific requirements. Due to the vast competition in academic publishing, most authors need editing even before publishers consider their work.
Who edits my document?
Our professional document editing service ensures that an expert editor in your specific field works on your document. Our editors are subject-matter experts with many years of experience in research and scientific editing. Moreover, all editors have published their own work in peer-reviewed journals and know what it takes to get there. Subject to availability, you can also choose an editor of your choice (such as your previous editor).
All documents are edited a second time by a senior editor, who provides a second layer of quality.
My manuscript is very specialized in its subject area. How can you edit it correctly?
During the upload process, you are prompted to provide initial information regarding your field and subject area. Also, we screen your document to learn exactly what it is you are writing about. Based on this information, we assign the editor with the best match, which is very close to the process you would experience during peer review. This ensures that your editor is familiar with your specific field and can provide the required editing.
What are the qualifications of your editors?
All of our editors (100%) share the following qualities:
Can we both work on my document at the same time?
That will not work. As soon as you have placed the order, the document you uploaded will be evaluated and sent to your editor. When the editing process has started, any changes you make to your document will not be visible to the editor. You will receive a finished document, which you may then work on and resend for a second round of editing. If you chose our Continuous Service, this will be free of charge.
Do you edit references?
No we do not edit references. We do however check your in-text references for compliance with journal requirements, but we never check your list of references at the end of the document. Most authors use reference managing software such as Mendeley or Endnote, in which case, any changes we would make to your document will be changed back as soon as you open your document. If you are not using reference managing software already, please consider doing so - this is a very useful tool.
Can you edit my tables and figures? What about the legends?
If it is written content, we can help you with these. Figure and table legends should be part of your manuscript and will be edited just like the rest of your text. If you want us to, we can also edit the contents of your tables. If figures are included in your document and you chose Premium Editing, we will check these and provide comments that can help you to improve the clarity of presentation. However, we will not change your figures in any way.
Do you edit documents in LaTeX and TeX or PDF/Tex files formats?
No, we do not edit these file formats. You will need to submit a .doc or .docx file with the text you want us to edit. The reason for this is that we cannot provide the necessary comments and track changes in an accessible way in these formats. You can change these file formats into a clean Word document with little effort.
Do you accept machine translated documents?
No, we do not accept software-translated documents for editing. If you require translation, we request you to have your document translated by a professional before sending it to us for editing. You may alternatively contact us and ask about translation services. We might be able to help you.
Can you reduce the word count of my document?
Since we decide this from case to case, please reach out and provide more details about your needs. We will discuss all relevant details with you.
Do you edit parts of a manuscript?
Yes, we edit parts of a manuscript. This could be sections, pages, or paragraphs. You can ask our client servicing team to exclude certain sections of your document from the word count if you do not want those sections edited. Alternatively, you can only submit the parts you want us to edit.
However, we strongly discourage you to only send parts of a sentence or paragraph for editing as this hampers the quality of the finished edit.
Do you include references and tables in the word count?
We do not edit the list of references or numeric data in tables; therefore, these are not included in the word count when calculating your price for editing services. Text in tables and in-text references is included in the word count unless you instruct us to ignore these.
I have some questions regarding the editor’s changes in my document. How can I get them answered?
If you have any questions regarding the edit that you wish to get clarified from your editor, please add these questions as comments into the edited document you received from us. Then, please either submit that edited and commented document again or simply reply to the email we have sent to you and attach this document.
Once we receive your questions, we will contact your editor and contact you with the response. Depending on the amount of questions, this might either cost a small fee, or be free of charge.
I used your editing service but I still received a negative comment on language from the journal. What should I do?
Did you amend your manuscript after the editing and before the submission? This might lead to problems when the reviewers and/or journal editors stumble over newly introduced errors and inconsistencies.
- The same draft of your paper that you submitted to your journal
- The most updated version of your paper, including any changes made to respond to the reviewers’ comments
- The full text of the reviewers’ comments, as well as your response letter to the reviewers, if you have written one
We will review your files and contact you with additional information.
How can I contact customer support?
You can either write to us at firstname.lastname@example.org or use the contact form at the bottom of our homepage. We will contact you with a response to your question as soon as possible.
Is my information secure with you?
We use the most up-to-date website security features available. All of our staff members have signed a full confidentiality agreement, which legally protects your research.
I would like to acknowledge Winston J. Greene in my paper. How can I do so?
If you would like to acknowledge our editorial support for your paper, you can do so by simply including the following sentence in the Acknowledgments section: "We would like to thank Winston J. Greene Academic Editing [https://www.winstonjgreene.com/] for editing and reviewing this manuscript for English language".
What is the Editing Certificate?
If you choose this upon submission, we will provide a certificate confirming that your paper was edited by us. Assuming that any changes we proposed are incorporated into the manuscript, the certificate guarantees that the English quality of your manuscript is appropriate for journal submission. The certificate will allow journal editors to feel confident that the English language in your paper has been reviewed and verified. If you initially thought you do not need such a certificate but need one later, please get in contact.
I submitted an MS Word file, and I have my document back, but I can't see what you've changed. Why is that?
It may be that you have the "Show Markup" feature turned off. In MS Word 2016, click on the "Review" tab. In the section named "Tracking," there are three drop-down menus to the right of the button named "Tracked Changes." Click on the top one. Choose "All Markup." Then, click the "Show Markup" menu to make sure all the markup options are checked, including "Insertions and Deletions."
In Word 2007/Office XP, click on the tab named "Review." In the section named "Tracking," there are three drop-down menus to the right of the button named "Balloons." Click on the top one. Choose "Final Showing Markup."
In older/other versions of Word/Office, go to the Tools menu, select Track Changes, select Highlight Changes, and make sure Highlight Changes on Screen is checked. If you still don't see any changes, contact customer service.
Do you guarantee publication of my work?
Publication depends largely on the quality of your research and is a subjective decision that the journal editor takes based on several factors. Therefore, we cannot guarantee publication. However, by helping you understand and follow publication protocols and by offering high-quality editing services, we help you to significantly increase your chances of publication.
Do you help to rewrite and paraphrase plagiarized texts and sentences?
No, we do not offer rewriting or paraphrasing for plagiarized texts and sentences.
Do you assure privacy of my article before I submit it to a journal?
I contacted you but haven’t heard anything yet. What should I do?
We strive to respond to all submissions and messages as soon as possible. However, please keep in mind that we are based in New Zealand and operate under Auckland standard time. Depending on where you are on the globe, your time might differ considerably from ours. Please also check your spam or junk folders in case our message erroneously ended up there.
Do you offer discounts?
Yes we sometimes offer discounts for specific subjects or services. If you want to receive a message when this happens, please feel free to subscribe to our mailing list. You can do so here.
How can I get more discounts?
You can refer your colleagues to us. Our submission form has a field where your colleagues can enter your name and emailaddress when they submit their paper. The more you refer, the more you will save on your next order.
Do you offer a free sample edit?
We understand that you are concerned about paying upfront without knowing what you will receive. We therefore offer to edit a short sample of your manuscript free of charge. Please send us a message with your manuscript (or part thereof) and we will contact you as soon as possible. Please note that the limit is one free sample per customer.
When should I choose Basic Editing?
When you are sure that your paper is in the perfect shape except for the language and grammar, Basic Editing will be sufficient. You can learn more about our services here.
What are the different types of editing services you offer?
We offer three distinct services:
Can I change the type of editing service after submission?
Yes, you can change the type of editing service provided that the editor has not yet started to edit your manuscript. If the editor has already started to edit your manuscript, you will not be able to change the type of service. Please contact us as soon as possible if you would like to change the type of editing service.
When should I choose Premium Editing?
When you think your paper might benefit from a little more than language and grammar revision (structure, tone, flow), choose Premium Editing. You can learn more about our services here.
What is the difference between formatting and editing?
Formatting ensures that your manuscript is in agreement with journal guidelines. This includes the general layout, font type, font size, spacing between sections and lines of text, in-text citations and references, formatting of headings and a check to ensure that all required sections are present, title page check, checking of word count, image numbers, ensuring appropriate placement of tables and figures, and the addition of page and line numbers.
Editing refers to language editing, which includes the correction of grammar, phrasing, and word choice errors among others. Please click here to learn more about editing.
Do you provide formatting services for a specific target journal?
Yes, when you have chosen Premium Editing or Continuous Editing, we will specifically format your manuscript for submission at a specific target journal. During the upload, you should insert the name (and preferrably the URL) of the journal you are planning to submitting your article to so that we can ensure that your submission fulfils all the formatting requirements of this journal.
What does Continuous Editing include?
Our Continuous Editing service includes an initial round of Premium Editing of your document to ensure that it is in the best shape possible. Should you then require re-submission to either the same or a different journal, we will re-edit your amended version free of charge until its final publication.
What if I am not sure of the most appropriate service to choose for my document?
We will help you individually. Simply send us a message here and attach your manuscript and other relevant documents (such as figures or revision letters). Please provide as much information as possible that will help us to understand your needs. We will evaluate your document in light of your message and will contact you as soon as possible.
Placing an order
How can I place an order?
You place your order by submitting the document(s) you would like to have edited. You can do so here. During the upload, we ask all the necessary details we need and based on these details, we will issue an invoice. When you have paid this invoice (in full) your document will be edited.
How can I get a quote?
Getting a quote for your document is simple. You will find a price calculator tool here with which you can obtain an accurate quote for the editing of your document. Simply enter the wordcount of your document and the service you would like and the tool will instantly provide you with a quote.
My manuscript is in several files. What should I do?
Our order form allows you to upload as many files as you need for your order.
Why should I attach a reference file if my manuscript has been rejected by a journal?
It is recommended that you give your editor as much background information as possible regarding your research and the circumstances of the rejection. This ensures that your editor understands all aspects of your research, which will ensure the best possible edit of your manuscript. Please note that files attached as reference files are not considered in the word count.
How can I calculate my word count?
You can calculate the word count of any document by performing a word count on the text you want to have edited. Simply mark the text you want us to edit in your document and use the Word Count feature in Microsoft Word.